Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

IMPH Administration

Job Summary:

This position is part of the Institute for Medicine and Public Health (IMPH) administrative team, which provides support to multiple academic departments, centers and institutes. As part of our research administration team, this role is responsible for post-award accounting and financial management functions for multiple units within the IMPH.

The Institute for Medicine and Public Health at Vanderbilt exists

to connect research and teaching with policy and practical solutions.

We are charged with re-imagining and amplifying collaborations among faculty, trainees, students, and the broader community affiliated with Vanderbilt University and Vanderbilt University Medical Center. The Institute reaches across the state, nation, and the global community to translate knowledge into better health. For more information, please visit https://www.vumc.org/medicine-public-health.

NOTE: Athough this position will offer quite a bit of remote, work-from-home opportunities, you should be able to come into our Nashville, TN office periodically to work and attend meetings.

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Responsibilities will include but are not limited to the following:

• Serve as a member of the research administration team

• Manage post-award accounting functions for assigned areas in compliance with sponsor, institution, and federal guidelines and deadlines

• Monitor compliance for research activities

• Analyze and develop budgets, prepare financial projections, and coordinate allocation of project effort among multiple funding sources

• Coordinate with team to develop and facilitate contract agreements with industry and sub-recipient partners

• Serve as a resource to faculty and institute leadership on matters related to grants management and clinical trials administration

• The responsibilities listed are a general overview of the position and additional duties may be assigned.

Minimum Qualifications:

This position requires a Bachelor’s degree and four years of related experience. Extensive experience in research administration is needed.

Preferred experience and skills:

• Strong experience in post-award research administration

• Experience with clinical trials administration

• Strong experience with accounting and financial responsibilities

• Knowledge of spreadsheets and database applications

• Professional work style with high level of problem solving skills

• Communication skills reflecting a composed and experienced demeanor

• Additionally, successful candidates will possess and demonstrate extraordinary attention to detail, the ability to manage multiple projects and deadlines simultaneously while remaining helpful and courteous, be extremely organized, efficient, team player and self-starter.

Additional Information:

This is a full-time, salaried position.

Salary is commensurate upon years of education and experience.

Background screens will be performed and education will be verified prior to employment. Please be prepared to provide required information and/or documentation.

TECHNICAL CAPABILITIES

• Communication of Results (Advanced): Communicates results and recommendations to customers in a concise and non-technical format. Clearly states implications and potential next steps. Presents analysis, ideas, and findings using the appropriate data visualization and presentation tools [such as Word, Excel, Tableau, and PowerPoint].

• Written Communication (Advanced): Demonstrates the ability to write clear, detailed, and comprehensive status reports, memos and documentation. Demonstrates an understanding of effective composition, such as having first line in a paragraph state the subject.

• Financial Analysis (Advanced): The process of evaluating businesses, projects, budgets, etc. to determine their performance, stability and profitability.

• Problem Solving (Advanced): Uses critical thinking and process improvement i.e. coaches and mentors development of problem statement, describes current state, identifies root causes, creates future state, coaches and mentors development of solutions and action plans with a sustainability plan. Applies appropriate tools to address issues.

• Project Management (Advanced): Planning, organizing, and managing resources to bring about the successful completion of specific project goals and objectives.

• Peer Leadership (Novice): The ability to show leadership and influence people of equal rank in an effort to accomplish team goals.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

Organizational Impact: Independently delivers on objectives with understanding of how they impact the results of own area/team and other related teams. Problem Solving/ Complexity of work: Utilizes multiple sources of data to analyze and resolve complex problems; may take a new perspective on existing solution. Breadth of Knowledge: Has advanced knowledge within a professional area and basic knowledge across related areas. Team Interaction: Acts as a "go-to" resource for colleagues with less experience; may lead small project teams.

Core Capabilities :

Supporting Colleagues: - Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas. - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. - Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services: - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. - Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure. - Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation: - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. - Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges. - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

4 years

Education:

Bachelor's

Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled